Overview

Branch Administrator

Cape Town

Market Related

The main purpose of the job is to be responsible for the administration function within the sub-branch which includes Parts, Workshop Administration, Finance, HR and other related administrative functions.

Job Objectives 
Debtors

  • Record Keeping
  • Daily resolve and recon
  • Payment follow up and allocation thereof
  • Printing of copy invoices
  • Build and maintain customer database\Keep records of all communications
  • All documents filed and kept in accordance with Company directives and procedures
  • Debtors control – printing odd debtors ledger
  • Attention on Key Accounts – follow up on all queries
  • Ensuring payments are receipted timeously
  • Only when requested to visit Key customers with account queries

HR

  • All communication to be handed to staff
  • Recording of leave on the ESS system- Impersonate workshop technicians etc
  • Record all Input overtime/leave on Kronos
  • Approve overtime print timecard
  • Reconcile Kronos to ESS
  • To ensure that the competence portal is kept up to date

Finance

  • Assist to Generate orders for Suppliers
  • Advise finance department of payments received
  • Allocate receipts to cash accounts
  • To reconcile and resolve queries on Cash Account within the 5 day payment period
  • Ensure all payments received are filed accordingly
  • Liaise with cashier-cash outstanding report to be balanced daily

Aftermarket administration

  • Ensure that deposit slips and daily schedules balance and are forwarded to Head Office on daily basis
  • Queries are promptly solved/referred to Head Office
  • Ensure that all documentation are sent to Head Office with necessary authorizations
  • Payment to be made immediately on any cash sales
  • Ensure Aftermarket Manager approves any credits

Health & Safety

  • To oversee that all SHERQ requirements are met, with regards to routinely inspections
  • To ensure that all security and risk requirements are met
  • To assist in ensuring that the dealer remains compliant

Filing

  • To ensure that all filing is kept up to date
  • Filling of all documentation generated
  • Archiving of old filing

Customer Focus

  • Take action to resolve customer account queries
  • Take action to meet customer needs
  • Take action to address customer concerns

Education

  • Matric or Grade 12
  • Secretarial or Administration Qualification advantage

Experience & Knowledge

  • 3 Years Branch Administration experience

Key Competencies

  • Confidentiality and Self-motivated and work without direct supervision
  • Debtor & Credit control experience
  • Good communication and people skills
  • Negotiation and problem solving skills
  • Organizational and administrative ability
  • Good figure and calculation skills
  • Analytical skills
  • Computer skills/literate
  • Tact and discretion
  • Diversity awareness
  • Telephone and excellent customer skills

If you meet the minimum requirements please send and updated Word version of your resume to admin@corerec.co.za

Only Qualified Candidates need Apply!

Non – response within 2 weeks indicates an unsuccessful application. All applications are kept on our database for future suitable positions.