Express Employment Professionals Pty. (Ltd) Section 51 Manual

INTRODUCTION TO EXPRESS EMPLOYMENT PROFESSIONALS SA

Express Employment Professionals was created in 1983 by founders Robert A Funk, William H Stoller and James Gray from the dissolution of Acme Personnel, a Washington basedcompany in which all three were Associates. In 1998 Express was established in South Africa and currently has offices in Bloemfontein, Cape Town, Centurion (HQ), Durban North, Durban South, Midrand, Pietermaritzburg, Pinetown, Port Elizabeth, Pretoria, Randburg, Richards Bay, Rosslyn, Rustenburg, Sandton and Witbank. Express South Africa iscurrently under the leadership of Managing Director, Carolyn Diaz. Globally, Express employs approximately 350000 people each year. As a franchised business, we are both an international company large enough to serve you completely and a local office small enough to move quickly and act independently.

Express Employment Professionals is proud to continue our 26 year legacy of helping businesses and job seekers succeed. We have grown to a network of 550 employment agencies in four countries, while still maintaining local ownership for each office and providing quality service to each of our clients. Express Respects People for who they are, their goals and their concerns and we Impact Business with a sharp business sense that benefits us, our clients, our franchisees, our consultants and our communities.

Our services include:

Recruitment Services Advert Handling

Shortlisting Response Handling

Interviews Testing and Assessment

ITC Check Reference Checks

Flexible Staffing Permanent Placement

Call Center Staffing Skills Assessment System
Labour Law Assistance Legislative Posters

Training Time and Attendance

Express Employment Professionals is a member of the following associations:

1. APSO - Association of Personnel Service Organizations - committed to the upliftment and professionali-

sation of the labour recruitment industry in South Africa www.apso.co.za

2. FASA - Franchise Association of Southern Africa - FASA represents franchisors, franchisees and the

professional organizations that service the franchise industry www.fasa.co.za

3. ISO - International Organisation for Standards – is the world’s largest developer and publisher of

international standards. Express is ISO 9001:2000 compliant which is a seal of approval that

advocates the harmonization of international trade and production standards www.iso.org

4. CAPES – Confederation of Associations in the Private Employment Sector. CAPES is a section 21 company,

an industry association representing the interests of the Temporary Employment Services (TES) industry
www.capes.org.za

Express Employment Professionals SA (Pty) Ltd supports the constitutional right of access to information and we are committed to provide you access to our records in accordance with the provisions of the Act, the confidentiality we owe third parties and the principles of South African law.

PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

1. Contact details

Executive Committee: Carolyn Diaz (Managing Director)

Peet van der Walt (Finance and Operations)

Jane Clark (Finance)

Kobus Schlebusch (Information Technology)

Wesley Madziva (Sales and Business Development)

Roché Houman (Human Resources)

Request Liaison Officer: Peet van der Walt

Postal address: P O Box 11801

Die Hoewes

0163

Physical address: Corner of Jean and Lenchen Avenue

Futurum Office Park

Block C

Centurion

Telephone number: 012 641 0100
       Fax number: 012 663 1973
       E-mail address: peetvdw@expresssa.co.za
        Website address: www.expresspros.co.za

2. The section 10 Guide on how to use the Act

The Guide will according to the South African Human Rights Commission (SAHRC), be available for
inspection at the offices of the SAHRC. Please direct any queries to:

The South African Human Rights Commission: PAIA Unit

The Research and Documentation Department
Postal address: Private Bag 2700

Houghton

2041
       Telephone number: +27 1 1 484-8300
       Fax number:               +27 11 484-7146
       E-mai address: PAIA@sahrc.org.za
          Website address:    www.sahrc.org.za

3. Records available in terms of any other legislation

Express Employment Professionals SA (Pty) Ltd keeps records in terms of the following legislation:

Income Tax Act 1962

Value Added Tax Act 1991

Labour Relations Act 1995

Basic Conditions of Employment Act 1997

Compensation for Occupational Injuries and Diseases Act 1993

Employment Equity Act 1998

Skills Development Act 1998

Skills Development Levies Act 1999

Unemployment Insurance Act 1966

Occupational Health and Safety Act 1993

4. Access to the records held by the private body in question

The reference to any information in addition to that specifically required in terms of Section 51 of
the Act does not create any right or entitlement (contractual or otherwise) to receive such
information, other than in terms of the Act.

4.1. Information readily available:

All public information is displayed on the www.expresspros.co.za website.

4.2. Records that may be requested:

Express Employment Professionals SA maintains records on the following categories and

subject matters. However, please note that recording a category or subject matter in this

Manual does not imply that a request for access to such records would be honoured.

All requests for access will be evaluated on a case by case basis in accordance with the

provisions of the Act.

4.2.1. Internal records
The following are records pertaining to Express Employment Professionals SA’s

own affairs:

- Certificate of Incorporation – CM1

- Certificates of Change of name – CM9

- Memorandum and Articles of Association

- Records relating to the appointment of Directors – CM29

4.2.2. Financial records

- Audited Annual Financial Records

- Statutory compliances:

- VAT

- UIF

- Workman’s Compensation

4.2.3. Personnel records

- Employee’s names and occupations

- Contracts of Employment

- Disciplinary records

- Disciplinary Code

- Absence and leave-, IT-, Smoking policies

- Employment Equity Plan

4.2.4. Other records

- Certificate of registration of a Private Employment Office - Department of

Labour

4.3. The request procedures

Form of request:
- The requester must use the prescribed form to make the request for access to a record.

This must be made to the Request liaison officer. This request must be made to the

address, fax number or electronic mail address of the body concerned.

- The requester must provide sufficient detail on the request form to enable the request

liaison officer to identify the record and the requester. The requester should also

indicate which form of access is required. The requester should also indicate if any

other manner is to be used to inform the requester and state the necessary particulars

to be so informed.

- The requester must identify the right that is sought to be exercised or to be protected

and provide an explanation of why the requested record is required for the exercise or

protection of that right.

- If a request is made on behalf of another person, the requester must then submit proof

of the capacity in which the requester is making the request to the satisfaction of the

request liaison officer.

- No request will be considered without proof of payment.

Click here to download the request form

Fees:
A requester who seeks access to a record containing personal information about that

requester is not required to pay the request fee. Every other requester, who is not a

personal requester, must pay the required request fee:

- The Request liaison officer must notify the requester (other than a personal requester)

by notice, requiring the requester to pay the prescribed fee (if any) before further

processing the request.

- The fee that the requester must pay to a private body is R50.00. The requester may

lodge an application to the court against the tender or payment of the request fee.

- After the Request liaison officer has made a decision on the request, the requester must

be notified in the required form.

- If the request is granted then a further access fee must be paid for the search,

reproduction, preparation and for any time that has exceeded the prescribed hours to

search and prepare the record for disclosure.

5. Other information as may be prescribed

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. Availability of the manual

A copy of this Manual is available on our website (www.expresspros.co.za) or by sending a request

for a copy to the Request Liaison Officer by email. The Manual may also be obtained from our head

office or the South African Human Rights Commission (“SAHRC”) at the addresses set out.

This Manual will be updated from time to time, as and when required.