Systems Operations Manager

Full time Express Pietermaritzburg
  • Pietermaritzburg, 3201 View on Map
  • Post Date : June 7, 2021
  • Apply Before : July 31, 2021
  • 1 Application(s)
  • View(s) 7
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Job Detail

  • Career Level Manager
  • Experience 7 Years
  • Qualifications Degree Bachelor

Job Description

Reporting to the Commercial Team, Problem solving is one of the most important tasks of the Systems Operations Manager. The ability to quickly identify the root cause and formulate solutions with least impact on operations from a cost perspective is essential in this role. Working with the management team, the position also contributes to the development and
implementation of organizational strategies, policies, and practices.

Key Responsibilities:
Ensuring that customer service levels are met, by providing new system installations or maintenance services and resolving customer queries or complaints in local and international markets.
Manage service call-out efficiencies to ensure optimal service delivery meets SLA levels.
Manage departmental budget pertaining to Costs of Sales Material and Direct
Overheads of new and repairs business.
Improve the operational systems, processes, procedures, and policies in support of the organisations mission & vision.
Ensure quality assurance and continuous improvements of products by raising internal corrective actions.
Manage and increase the effectiveness and efficiency through improvements and coordination of communication between operations and other business cross functions.
Long-term planning, including an initiative geared towards operational excellence.

Oversee overall operational management, planning, systems, and controls.
Management of quarterly and annual financial targets.
Maintain and develop customer relations with existing client base.
Investigate and report on data disputes and formulating incident reports for management and customers.
Manage invoicing of clients for Projects and/or Repairs carried out in the month.
Manage third party contractor agreements in conjunction with the Legal Officer.
Manage fleet of vehicles used by technical staff.
Regular meetings with Support team to address any constraints regarding service delivery.
Manage data Software Support.
International travel to assist distributors with project management and system training.

Responsibilities by Function Financial Management
Develop and manage annual operational budget.
Oversee monthly and quarterly assessments and forecasts of departmental financial performance against budget and operational goals.
Managing S&T and overtime reimbursement requests from Installation and Technical teams.
Acquisition and management of vehicle fleet.
Managing contractor payments & Supplier payments.
Managing expense claim requests.
Manage asset requisitions.
Manage Project specific Invoicing

Organizational Effectiveness
Drive initiatives that contribute to long-term operational excellence.
Manage/forecast human resources to meet business operational requirements, while adjusting for peak and down times.
Ability to identify areas of importance or weakness to the organization.
Ability to work under pressure.

Organizational Leadership
Contribute to short and long-term organizational planning and strategy as a member of the management team.
Strong leadership traits and integrity without compromise.

Project Management
Costing projects for new proposals.
Create the project plan for new projects.
Manage projects with emphasis on containing cost and staying within budget and on time.
Manage issues (External constraints that requires client intervention).
Manage scope change requests and approvals.
Manage communication with the project owners (project status report) as well as with the professional team onsite (Electrical consulting engineers, Architects, PM’s etc.).
Manage risk by identifying potential problems and creating a risk plan of action.
Manage resources for Projects.
Manage quality ensuring the solution provided is within the technical spec as well as aesthetically acceptable to the client and of high quality.
Manage OHS requirements.

Any one of the following qualifications – BSc Project Management from a recognized tertiary institute, BSc (Eng.) – Industrial, B. Com Project Management.
At least 7 years’ experience in Operations Service Management.
Strong background and work experience in Project Management.
Excellent computer skills and proficient in Microsoft excel, word, outlook and SQL Databases
Knowledge of the Joint Buildings Contract Committee (JBC) Documents
Excellent communication skills both verbal and written.
Knowledge and experience in organizational effectiveness and operations management implementing best practices.
Demonstrated leadership and vision in managing staff groups on projects.
Excellent interpersonal skills and a collaborative management style.
Budget development and Project Forecasting experience.
Meticulous attention to detail.
Excellent understanding and interpretation of statistics and data analysis

Other skills / attributes:
Commercial acumen
Technical skills and knowledge
Effective time management & prioritization of tasks
Report writing and administration skills
IT network/equipment skills
Dependability to meet deadlines/commitments

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